NFC Universe · Projects · 2025
MÓDULO JEFE
Custom Odoo 16 module for complete hotel management — daily guest logs, monthly summaries, tax reports, and document control, all in one integrated backend.
A complete operational backend for hotels.
Módulo Jefe is a fully custom Odoo module designed to handle the daily operational reality of a hotel — from guest check-in and exit tracking to monthly earnings breakdowns and automated tax reports for the Finanzamt. Built from scratch in Python with Odoo’s ORM and QWeb reporting engine.
DAILY GUEST LOG
Every guest entry is recorded with timestamp, locker number, entry type (standard, early, custom price), overnight stay, DÜV health certificate status, and automatic fee calculation. The Tagesliste tracks the full day shift in real time.
CENTRAL GUEST DATABASE
The Datenpflege model stores each registered guest with ID documents, tax numbers, Hauspass ID, health certificate expiry, and automatic status indicators — valid or expired. Alerts trigger when documents approach their expiry date.
MONTHLY SUMMARIES
The Monatsliste generates a per-worker monthly breakdown: total entries, overnight fees, DÜV taxes, and grand totals. One-click PDF export for archiving or handover to management.
TAX REPORTS
The Steuerlisten module generates structured monthly tax lists segmented by DÜV status — ready for submission. Automatically counts women with and without DÜV registration, with dedicated PDF export for the Finanzamt.
Everything a hotel operator needs — nothing they don't.
01 / ENTRY CONTROL
SMART CHECK-IN
Guests are looked up by Hauspass number. Entry type, DÜV status, and overnight stay are selected in seconds. Prices are computed automatically. Booking date follows the "Quittungssoftware" rule — entries before 6 AM count as the previous day.
02 / DOCUMENTS
EXPIRY ALERTS
Every guest has a Hauspass and Gesundheitsamt expiry date. The module auto-computes status: valid, expiring in 30 days, or expired. The main console shows a live count of expired documents.
03 / REPORTS
PDF GENERATION
Seven QWeb PDF report templates: daily guest list (single & multi), monthly summary per worker, Steuerliste for the Finanzamt, Carnet report, and Finanzamt declaration — all with the hotel's branding and logo.
04 / DATA IO
CSV IMPORT / EXPORT
Dedicated controllers for importing and exporting both Tagesliste and Datenpflege via CSV. Handles validation, duplicate prevention, and error reporting during import — enabling seamless data migration and backups.
05 / FINANCIALS
AUTOMATIC TOTALS
Every entry line computes its own entry fee, DÜV surcharge, overnight cost, and tax automatically. Monthly summaries aggregate these per worker. The Steuerlisten model groups everything for fiscal reporting.
06 / SECURITY
PIN PROTECTION
Sensitive operations (Datenpflege editing, console access) are protected by a PIN wizard layer — a custom Odoo TransientModel flow that validates the PIN before granting access to restricted views.
OPERATIONAL FLOW
HOW A TYPICAL DAY
RUNS IN THE SYSTEM.
GUEST ARRIVES
Manager enters Hauspass number. System looks up the guest and validates document status.
ENTRY LOGGED
Entry type and extras selected. Fees computed. Booking added to today’s Tagesliste.
SHIFT CLOSES
Manager prints today’s PDF report directly from the console with one click.
MONTH CLOSES
Monatsliste generated per worker. Monthly totals computed. PDFs archived.
TAX FILING
Steuerlisten exports structured tax data for the Finanzamt. DÜV counts separated automatically.
MODULE ARCHITECTURE
EIGHT MODELS.
ONE UNIFIED SYSTEM.
JEFE CONSOLE
TransientModel serving as the operational hub. Houses all import/export actions, print buttons, and live indicator fields like Fällige HP count and server timestamp.
TAGESLISTE
The core daily log. Tracks every guest visit with auto-computed prices, booking date (with midnight rule), sequence numbering, status, and overnight tracking.
DATENPFLEGE
Central guest registry. Stores identification, contact, and document data. Auto-computes document health status and displays visual indicators.
MONATSLISTE
Monthly summary per worker. Aggregates Tagesliste entries for a given month and year into line-by-line totals with grand sum computation.
STEUERLISTEN
Tax list generator for the Finanzamt. Groups monthly Tagesliste data by DÜV status, counts eligible women, and generates structured fiscal reports.
HOME WIZARD
TransientModel for rapid guest registration from the home screen. Pre-fills date and time, handles entry type selection, DÜV, and overnight options in one form.
PIN WIZARDS
Two security wizards gating sensitive areas with PIN validation before access is granted.
REPORT ENGINE
Seven QWeb PDF report controllers: Tagesliste, Monatsliste, Steuerliste, Carnet, and Finanzamt declaration — all branded with hotel logo.
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